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Workshare Protect ensures that no document sent beyond your walls exposes sensitive data—no matter what file type or application you use. Working both online and offline, Workshare Protect can be configured to remove content risk, convert content to appropriate formats, and apply content rights. Workshare Protect is a rules-driven program that installs on your PC (a gateway appliance is also available to bolt onto your network), and examines your content no matter what state it is in or where it is going. Through a host of proprietary and specialized technologies, Workshare Protect inspects inside your files and ranks your content through default and custom settings. Known policy concerns such as a string of digits similar to a social security number (xxx-xx-xxxx) will be recognized, or you may establish unique settings, say for your own customer account numbers, that you want to set as confidential. Whether your data is in a hidden column in an Excel spreadsheet; a nested table in Word, or metadata on an image file, Workshare Protect will find it and apply the rules as to whether or not the data may be shared and with whom. The most basic version of Workshare Protect prevents you from disclosing private data through email and removable devices such as USB. It ranks your content and monitors it at rest and in motion and will alert you if you’re about to share sensitive content. It gives you the option of on-the-fly cleaning of the sensitive content, and conversion of any file into PDF. You can fully administer your settings to be transparent or run in the background. To get the most protection available for your content, try Protect Premium that adds full disk encryption, additional removable media security, Blackberry data protection, email encryption, scheduled e-discovery, incident workflow, automated rights management, content fingerprints, and alert/audit/report across all protocols and channels.
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